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Barton-under-Needwood
Parish Council Minutes
Page last update on 07 July 2010
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON THURSDAY 3rd JUNE 2010
AT BARTON UNDER NEEDWOOD VILLAGE HALL.
Present: - Chairman Cllr. Mr. A. C. Wedgwood, Vice Chairman Cllr. Mr. V. Trigwell, Cllr. Mr A. Kennedy , Cllr. Mr. D. G. Sherratt, Cllr. Mr P. Jepson, Cllr. Mr E. Sharkey, Cllr. Mr. I. Gilbey, Cllr. Mr. B. Bartram, Cllr. Mr J. Pattison, Cllr. Mrs P. Fisher, Clerk – Mr G. J. Peck, 3 members of the public
1. CHAIRMAN’S WELCOME AND OPENING REMARKS
The Chairman welcomed all those in attendance.
2. APOLOGIES FOR ABSENCE
Clerk confirmed that apologies had been received from Cllrs. Preb. A. Wood, P.C. G. Jones and PCSO. S. Smith.
3. PARISHIONERS FORUM
No issues were raised.
4. MINUTES OF THE ANNUAL MEETING HELD ON – 6th MAY 2010.
The previously distributed minutes were approved and signed as a correct record by the Chairman.
5. POLICE REPORT
In the absence of both officers, (who were, that evening, conducting house to house surveys ref the LEAP initiative), The Clerk reminded members that the next PACT meeting would be held on Tuesday 29th June 2010, 1900hrs at the John Taylor High School. Everybody welcome.
6. COMMITTEE REPORTS
· a. Finance Committee
i). Report – Cllr. D. Sherratt had already circulated the Minutes of the Finance Meeting held on Monday 29th March 2010. (Addendum 1 refers) The content was Agreed and Adopted by Members.
ii) Car Park – Cllr. V. Trigwell reported no further progress, but the situation was being monitored closely.
iii) Receipts & Payment –written detail of payments made and income received since the last meeting was circulated (Addendum 2 refers).
Resolved – Detail was accepted by members.
· b. Transport & Environment plus Drakelow Park
Cllr. E. Sharkey distributed his report and verbally highlighted relevant issues. (Addendum 3 refers).
Cllr. V. Trigwell felt that the scale of expansion in East Staffordshire ref land allocations was far too high. Cllr. Sharkey responded that ESBC had volunteered that level of expansion, it had not been forced on them from Government sources.
Resolved – The Report was accepted by those present.
Drakelow Park – Nothing further to report.
· c. Planning (Refer to Separate Schedule – Addendum No.4.
Cllr. P. Fisher reported that as per schedule, all recent applications had been viewed and comments recorded. Members agreed.
Cllr. P. Jepson highlighted that in some cases he had not had adequate time to view the Planning Applications as Committee Meetings, as arranged in the past, had not been held recently.
Cllr. E. Sharkey suggested that the Clerk issue details of incoming P.As via email for committee members to view the ESBC website themselves in advance of viewing the hard copies. Clerk to arrange.
Chairman reported on the St Georges Park P.A. having already distributed his detailed report (Addendum 5 that was adopted and the actions stated were approved unanimously by Members
· d. Village Hall
Cllr P. Fisher reported that the committee are continuing to deal with the noise issue. An architect and fire officer are involved, plus a consultant has measured the noise and supplied a written report. The noise appears to be leaking through the fire doors and windows in Hall 1, not the roof as originally believed.
Cllr. D. Sherratt added that the consultants report had been forwarded to ESBC Enforcement Department.
Chairman added that the committee need to confirm 'the law' as associated with the problem.
· e. Holland Sports Club
Clerk, who had already distributed his Report (Addendum 6 refers) had nothing more to add. Members noted the content.
Cllr. D. Sherratt highlighted his concern over the possible duplication of activities which could have an effect on Village Hall income.
Chairman reported on a Management Meeting where additional outside lighting was discussed. Chairman confirmed that an application had been made to the local County Councillors Local Members Initiative (LMI) fund for £3,500. Holland Sports would contribute any balance of funding required.
· f. Cemetery
In the absence of Cllr A. Wood, no report was forthcoming.
· g. Fishpond
Cllr. E. Sharkey reported that the agreed marginal planting would soon be taking place at the appropriate time.
· h. Newbold Quarry Expansion
Cllr. E. Sharkey reported on a recent meeting and confirmed that the site was being managed to a satisfactory standard.
No Planning Application was expected until 2011.
Next meeting to be held in October.
Community issues to be discussed within the next few months.
Chairman added that Aggregate Industries are supporting the village and to this end have volunteered to transport several local representatives on Tuesday 29th June 2010 to Little Paxton to see what A.I. had done for that village. Representatives from that Parish Council would hopefully be available to confirm same. A.I. had also suggested establishing a Community Fund for Barton and the chairman is discussing this with them.
Cllr. V. Trigwell reiterated an earlier comment that one day this Parish Council would have to make a decision as to how to support, or not, the proposed expansion.
· i. Other Committee Reports
Allotments –
Cllr. P. Fisher referred members to her previously distributed report – Addendum 7.
Chairman suggested that Ms Sue Palmer (Secretary) forms a new group called The Barton Allotments Association, which may have additional future benefits such as grants etc. The existing plots holders should be encouraged to run the new Association. It was agreed that up to £500 could be spent on a shed and associated materials as suggested in the written report.
Cllr E. Sharkey reiterated his previously minuted suggestion that additional land should be identified to increase the allotment facility within the village.
It was pointed out that the Barton & Dunstall Key Trust had land next to their allotments in Dogshead Lane that could be expanded but that land would require a water supply.
7. OTHER MATTERS ARISING
· j. Barton Turn Roundabouts
Cllr. E. Sharkey reported that he had contacted SCC Richard Rayson. The terms would show that the land continues to be owned by SCC but we would be liable for maintenance over and above the Staffordshire C.C’s normal level , with our choice of contractor. Ed Sharkey Associates Contract is still awaited for approval.
· k. Walton on Trent By-pass
No report.
· l. Gilmour Lane Project
Chairman reported that that week we had received confirmation that the THJS had agreed a contract for three years for the Parish Council to arrange sweeping of Gilmour Lane and they would pay £500 per annum.
A draft agreement had also been received from Paul Dawson Staffordshire County Council Education Directorate, which would be viewed and passed to Talbot's (Solicitors) for them to deal
· m. Collinson Park
Cllr. V. Trigwell referred to his previously distributed report Addendum 8).
He confirmed that ESBC Planning will not require planning permission for the 6m high activity net.
Staffordshire Wildlife had walked the brook and confirmed everything was satisfactory.
Resolved – Members noted and adopted the Report and agreed unanimously to authorise the Chairman and Vice Chairman to sign Contracts of up to £110,000 with the most appropriate Contractors.
· n. ESBC Neighbourhood Delivery Plan
This item was discussed later within the LEAPs report.
· o. Speedwatch Initiative
Cllr. I. Gilbey reported that the volunteers had received their kit and the equipment had been 'protectively marked' with the Parish Council's ownership. They proposed to commence soon.
· p. Best kept Village – 2010
Cllr. A. Kennedy stated that the second judging was due soon.
· q. ESBC – Dog Control Orders
Clerk was requested to chase up the arrangements for the signage from ESBC Enforcement Department.
· r. LEAP
Clerk confirmed that he had forwarded the previously discussed five requirements to ESBC and understood the Staffordshire Police were that night conducting a 'house to house' survey in St James and St Lukes Road and Church Lane to ascertain their requirements.
Members suggested that the Beverley Hills area should be considered as well. Clerk understood that the original plan to leaflet the whole village had proved to be slightly ambitious and thus would be limited to the above areas only.
· s. Sundry Matters
No further matters were highlighted at this stage.
8. BUS SHELTER
Chairman highlighted that ESBC Rebecca Lees had indicated that there could be funding available for a bus shelter. The meeting was reminded that not that long ago a large group of residents had indicated their disquiet at a similar plan on Station Road and as there was no other logical place to site a similar shelter, the idea was dropped. Members instructed the Clerk to inform Ms Lees that bus shelters were not required in Barton.
9. ADMINISTRATION
Else Solicitors LLP. – Reply to our correspondence of 19th May 2010, inc confirming receipt of cheque for £2,000 plus vat for professional services.
SCC Highways – Lengthsman Agreement £1,409 April 2010 – March 2011.
Thomas Russell Junior School - £500 pa for sweeping Gilmour Lane.
Staffordshire C.C. – Draft Licence
National Forest – Grant Application, Collinson Park – 50% of £6,935.
Community Council of Staffordshire – thanks for membership renewal.
John Taylor High School – Presentation Evening, donation request. Agreed £25. Chairman and Clerk to attend.
10. CORRESPONDENCE
General
Tatenhill Parish Council – Ref Football association Planning decision.
Thomas Russell Junior School – 2 Governor vacancies.
ESBC
Notification of Draft Supplementary Planning Documents. (Cllrs A.W., E.S and P.F. to view).
STAFFORDSHIRE COUNTY COUNCIL / HIGHWAYS AGENCY
SPCA
Other
11. REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES
No reports.
12. COUNCILLORS’ REPORT
Cllr. A. Kennedy noted that the kiddies play area seat had been vandalised. Clerk and Police already aware.
Cllr. P. Jepson reported that a parishioner was willing to donate a seat, but it had to be placed on the corner of Efflinch Lane. To be confirmed if the site is suitable.
Chairman reported on a meeting with SCC Highways and Mr & Mrs Baron, Dunstall Road over the long running matter with parking outside theirs and other properties by students at the John Taylor High School. A satisfactory decision appears to have been agreed – 'No Waiting' areas will be extended to accommodate at least two passing vehicles.
Chairman added that he had taken the SCC representatives to Church Lane where the road is particularly narrow – waiting restrictions are planned.
A Planning Application is expected ref land owned by St James Church bordering Church Lane. Planning Committee aware.
13. CLERKS REPORT
Clerk would be on leave from Monday 14th June (now 15th June).
Clerk also reported that he was in the early days of organising a 'Community Concert' in St James Church to commemorate the retirement of Rev Preb. A. Wood at a date in July 2010. More information would be available via the usual sources.
14. DATES OF NEXT MEETINGS
Future meetings are Thursdays, 1st July, 5th August and 2nd September 2010.
Meeting closed at 21.54hrs.
Page last update on 07 July 2010